How to Do Vehicle Transfer on NTSA: A Step-by-Step Guide

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By Selija Achaya

Transferring vehicle ownership in Kenya has been streamlined thanks to the NTSA ( National Transport and Safety Authority’s) digital platform.

Vehicle owners can complete the transfer process through the NTSA’s Transport Integrated Management Systems (TIMS) or the E-Citizen portal. This portal provides a user-friendly interface for a range of services related to vehicle management.

Completing a vehicle logbook transfer is now a more transparent and efficient experience, reducing the time spent on administrative tasks and enhancing security against fraud.

The process begins online, where the seller initiates the transfer by logging into their account on the appropriate portal. It involves several steps, such as verifying identity, entering vehicle details, and consenting to the transfer.

The buyer’s part in the procedure is equally important, requiring acceptance and confirmation before the process can be completed. This system ensures that all necessary details are captured correctly and securely, thereby protecting all parties involved.

Moreover, the online transfer can be finalized in a matter of days, with the NTSA processing applications within a specified timeframe.

Understanding the steps and requirements for vehicle transfer on the NTSA platform is crucial. Compliance with regulations and submission of the correct documentation is key to a smooth transfer process.

Evidence of completed transactions, such as screenshots or confirmations, should be kept until the process is entirely finalized and the logbook is updated to reflect the new ownership.

This approach minimizes errors and streamlines the vehicle ownership transfer process, making it a hassle-free experience for both seller and buyer.

Overview of Vehicle Transfer Process

The vehicle transfer process in Kenya involves a series of steps that must be followed meticulously to ensure legal ownership transfer from the seller to the buyer. It is a process managed by the National Transport and Safety Authority (NTSA) and facilitated through their online portal.

Step 1: Initiation
The seller initiates the process by logging into the e-Citizen account, selecting the NTSA service portal, and then the specific vehicle they wish to transfer.

Step 2: Application
Upon selecting the vehicle, the seller proceeds to the ‘Motor Vehicles Service’ section, then clicks on ‘Vehicle Transfer’ followed by ‘Apply’.

Step 3: Documentation
The next step requires uploading the vehicle’s original logbook in PDF format. The logbook is a crucial document that serves as proof of ownership.

Step 4: Submission and Fees
After the documents are uploaded, the seller applies and pays the transfer fee, which varies based on the engine size of the vehicle, as noted by The Star.

Step 5: SMS Verification
The seller must subscribe to the NTSA SMS service, as detailed on NTSA TIMS, to receive security codes and notifications throughout the process.

The buyer is then required to accept the ownership transfer and finalize the process within the portal. Prompt completion of these steps ensures a smooth transition of the vehicle’s ownership.

Eligibility Criteria for Transfer

When initiating a vehicle ownership transfer through the National Transport and Safety Authority (NTSA), specific eligibility criteria must be met. Both parties involved should be aware of the necessary documentation and the verification processes put in place to ensure a smooth transaction.

Documentation Required for Both Parties

For the seller, the primary document required is the original logbook of the vehicle, which must be uploaded in Portable Document Format (PDF) during the application. This demonstrates proof of ownership and the right to sell the vehicle.

For the buyer, it is mandatory to provide personal identification details and, if applicable, business registration information for commercial vehicles. The buyer must also present a Tax Identification Number (TIN) as part of the verification process. Step-by-Step Process to Transfer Vehicles on New NTSA Portal provides additional insights into the documentation.

Age and Identity Verification

Both the seller and buyer must be at least 18 years of age and must provide valid identity verification. Typically, this involves a National ID for Kenyan citizens or a Passport for foreigners. The verification process ensures legal compliance and confirms the capacity to engage in contractual agreements. NTSA: How to Apply for Transfer of Motor Vehicle Ownership Through E-Citizen further clarifies the verification requirements.

Initiating the Transfer Online

The process of transferring vehicle ownership in Kenya is accessible through the NTSA online platform. Here are the streamlined steps for initiating the transfer online.

Accessing the NTSA Portal

To start, one needs to visit the NTSA Web Portal, which serves as the hub for car ownership transfer services among other NTSA offerings. The portal is designed to facilitate various transport-related procedures electronically, ensuring a user-friendly experience.

Creating an Account or Logging In

For new users, creating an account is the first prerequisite. They must register on the NTSA TIMS (Transport Integrated Management Systems) by providing the necessary personal details. Existing users can simply log in to their account with their credentials to proceed with the transaction.

Filling Out Transfer Application

The current vehicle owner must then complete the transfer application. This involves selecting the vehicle to be transferred, entering the details of the new owner, and choosing the type of ownership. All required information must be filled in accurately to avoid delays, and the necessary documentation, like a scanned copy of the logbook, should be uploaded. Following submission, the application will be processed by NTSA.

Payment of Transfer Fees

When transferring vehicle ownership through the National Transport and Safety Authority (NTSA) in Kenya, one must pay the stipulated fees based on the engine capacity of the vehicle.

Calculation of Fees

The transfer fees are scaled according to the engine capacity of the motor vehicle. Below is a breakdown of the fees:

  • 0 – 1000cc: Ksh 2,160.00
  • 1001 – 1200cc: Ksh 2,390.00
  • 1201 – 1500cc: Ksh 2,565.00
  • 1501 – 1700cc: Ksh 2,910.00
  • 1701 – 2000cc: Ksh 3,195.00
  • 2001 – 2500cc: Ksh 3,845.00
  • 2501 – 3000cc: Ksh 5,055.00
  • Above 3000cc: Ksh 5,915.00

These rates are a guide for vehicle owners to understand the fee structure when planning for a transfer.

Modes of Payment

Payments for the transfer fees can be made via the NTSA’s online platform, TIMS (Transport Integrated Management Systems). The accepted modes of payment include:

  • Mobile Money Services: e.g., M-Pesa
  • Debit/Credit Cards: VISA or MasterCard
  • Bank Transfer: for some banking institutions

It is critical to follow the NTSA’s specified procedures during payment to ensure the transaction is successful and officially recorded.

Inspection of Vehicle

Before transferring vehicle ownership through NTSA, the vehicle must undergo a mandatory inspection to ensure it meets all the required safety and regulatory standards.

Booking an Inspection Appointment

To book an inspection appointment, vehicle owners should visit the practical platform provided by the NTSA. Upon navigating to the motor vehicle services section, one can select the inspection type and preferred dates. The inspection fee is typically paid via mobile money, after which the appointment can be confirmed.

Preparing for Inspection

When preparing for an inspection, vehicle owners must ensure the following:

  • All vehicle documents are current and valid. This includes vehicle insurance and registration.
  • The vehicle must be in a clean condition to facilitate a thorough inspection.
  • Consider the vehicle’s mechanical and safety features: brakes, lights, tyres, and steering must all be in working order.
  • Attend the booked appointment promptly with any required payment receipts or documentation, if not submitted online.

Submission of Documents

When completing a vehicle transfer on the National Transport and Safety Authority (NTSA) portal, one must ensure that all required documents are correctly submitted. This section will guide you through the checklist of necessary documents and where they should be physically submitted.

Required Documents Checklist

The following documents must be prepared and uploaded to the NTSA portal during the vehicle transfer process:

  • Original logbook: Upload in colour and Portable Document Format (PDF).
  • Valid identification of both seller and buyer: National ID for Kenyans or passport for foreigners.
  • PIN certificates for both parties: Must be from the Kenya Revenue Authority (KRA).
  • Transfer form (Form C): Correctly filled out and signed by both seller and buyer.

It is crucial to double-check that all documents are valid and properly uploaded to avoid any delays in the transfer process.

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Physical Submission Points

In some instances, one may be required to present the documents physically at an NTSA centre. Here are the primary locations where documents may need to be submitted:

  • NTSA Headquarters: Located in the respective city or region’s main office.
  • Huduma Centres: Designated counters within these hubs provide NTSA services.

Before visiting, confirm if physical submission is necessary, as many services are fully digitized and might only require online submission.

Receiving Confirmation

After successfully applying for a vehicle transfer through the NTSA, applicants should expect to receive timely notifications indicating the completion of the process. The final steps involve updating the logbook with the new ownership details.

Notification of Transfer Completion

Once the transfer process is finalized, the seller receives a notification confirming the transfer’s completion. This usually takes the form of an SMS or email alert depending on the notification preferences set during the application process. The seller must verify this confirmation to ensure the transfer has been executed correctly.

Updating Logbook Information

The new owner should expect to receive a logbook updated with their details from the NTSA. This typically occurs within 14 days after the transfer approval. The updated logbook represents the legal proof of the new ownership, and the new owner must ensure all the details are accurate and reflect the correct information.

After the Transfer

Once the vehicle transfer process is completed, it’s essential to understand the next steps. The new owner has certain responsibilities to ensure everything remains compliant with legal obligations.

New Owner Responsibilities

After acquiring a new vehicle, the new owner must ensure that the vehicle’s registration documents are updated to reflect their ownership. They should confirm the receipt of their logbook from the National Transport and Safety Authority (NTSA) which often processes and sends out the updated logbook within 7 working days after the transfer. The owner must verify all the details on the logbook to ensure accuracy.

Additionally, the new owner has to inform their insurance provider of the transfer, so that the insurance policy can be updated accordingly. This may involve submitting a copy of the new logbook and other necessary documentation to the insurance company.


Legal Obligations and Compliance

The new owner must comply with various legal requirements, such as vehicle inspections and the payment of any annual fees required by the law. The law stipulates that a vehicle must be inspected regularly for roadworthiness, and failure to do so can result in penalties.

Furthermore, there’s an obligation to pay the annual motor vehicle taxes. Timely tax submissions are critical to avoid fines and keep the vehicle legally on the road. All the details regarding tax payments can be accessed through services offered on the NTSA web portal.

In case of any changes in personal details or vehicle particulars, the new owner is expected to promptly update this information on the NTSA TIMS system. Any delay or oversight in legal compliance can result in complications with the authorities.

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